Best HR software in Sri Lanka (2026)
The best HR software in Sri Lanka depends on headcount and on whether you run shifts. Under 50 employees a flat monthly plan wins. From 100 employees attendance-to-payroll depth, approval workflows and implementation quality decide it. Above 500, only vendors with proven large deployments belong on the shortlist.
9 systems checked 2026-09-16. Ranking criteria are in the editorial policy.
The ranking
- 1.OODOX HR & Payroll — Companies with shift work, overnight rosters and complex overtime rules that need attendance to flow straight into payroll.
- 2.MiHCM — Organisations of 100 to 20,000 employees that want a full HCM suite and already run on Microsoft 365.
- 3.PeoplesHR — Large Sri Lankan employers, banks and groups that want a mature local implementation partner.
- 4.Humanised — Small businesses and accountants that want simple monthly payroll with Xero or QuickBooks sync.
- 5.Gallery HR — Mid-sized companies that want performance management alongside payroll.
- 6.Better HR — Teams under 100 that want a mobile-first HR app at a predictable per-head price.
- 7.LiveUHris — Small and mid-sized firms that lead with biometric attendance.
- 8.TeamCey — Budget-conscious small businesses willing to pilot a newer product.
- 9.OrangeHRM — Companies that only need HR records, leave and performance, and run payroll elsewhere.
Cost at four company sizes
50 employees
| Vendor | Pricing model | Est. monthly cost, 50 employees | Per employee |
|---|---|---|---|
| OODOX | Flat tiers | LKR 25,000 | LKR 500 |
| MiHCM | Quote only | Quote | — |
| PeoplesHR | Quote only | Quote | — |
| Humanised | Flat tiers | LKR 25,000 | LKR 500 |
| Gallery HR | Quote only | Quote | — |
| Better HR | Per employee | LKR 19,950 | LKR 399 |
| LiveUHris | Quote only | Quote | — |
| TeamCey | Per employee | LKR 10,000 | LKR 200 |
| OrangeHRM | Quote only | Quote | — |
Estimates use each vendor's published price list and exclude implementation fees and taxes. Quote-only vendors do not publish prices.
150 employees
| Vendor | Pricing model | Est. monthly cost, 150 employees | Per employee |
|---|---|---|---|
| OODOX | Flat tiers | LKR 75,000 | LKR 500 |
| MiHCM | Quote only | Quote | — |
| PeoplesHR | Quote only | Quote | — |
| Humanised | Flat tiers | Quote | — |
| Gallery HR | Quote only | Quote | — |
| Better HR | Per employee | LKR 59,850 | LKR 399 |
| LiveUHris | Quote only | Quote | — |
| TeamCey | Per employee | LKR 30,000 | LKR 200 |
| OrangeHRM | Quote only | Quote | — |
Estimates use each vendor's published price list and exclude implementation fees and taxes. Quote-only vendors do not publish prices.
Other sizes: 20, 50, 70, 100, 150, 200, 300, 400, 500, 1000 employees.
1. OODOX HR & Payroll
Mid-market
- Best for
- Companies with shift work, overnight rosters and complex overtime rules that need attendance to flow straight into payroll.
- Price from
- LKR 10,000 a month for up to 10 employees
- Size range
- 5 to 10000 employees
Attendance-to-payroll HR system for Sri Lankan companies from 5 to 10,000 employees.
For
- Publishes SME pricing rather than quote-only
- Handles overnight shifts, roster patterns and layered OT rules natively
- Multi-entity payroll and matrix approvals for groups
- Part of the Simplebooks accounting ecosystem
- Payroll and CRM data reachable by Claude, ChatGPT and custom AI agents through published MCP tools
- Emergency Readiness module: WhatsApp EMERGENCY/SOS alerts to tagged first responders, HR and managers, with an immutable incident log and a branch-level readiness dashboard
Against
- Smaller independent review footprint than MiHCM or PeoplesHR
- Enterprise pricing above 50 employees is by quote
- Sinhala payslip support not published on the site
2. MiHCM
Enterprise
- Best for
- Organisations of 100 to 20,000 employees that want a full HCM suite and already run on Microsoft 365.
- Price from
- Quote only
- Size range
- 100 to 20,000+ employees
Enterprise HCM platform with Sri Lankan payroll, built on the Microsoft stack.
For
- Proven at scale, including deployments of several thousand employees
- Multi-country payroll for groups with staff outside Sri Lanka
- Broad HCM scope: talent, performance, analytics
Against
- No published pricing
- Capterra rating of 3.8 with customer service scoring lower than ease of use
- Heavier implementation than SME tools
3. PeoplesHR
Enterprise
- Best for
- Large Sri Lankan employers, banks and groups that want a mature local implementation partner.
- Price from
- Quote only
- Size range
- 200 to 20,000+ employees
Long-established enterprise HRIS with a large Sri Lankan customer base.
For
- Largest independent review base of any Sri Lankan HR vendor (79 reviews on G2)
- Named references at 600 to several thousand employees
- Mature local support and implementation teams
Against
- No published pricing
- Some reviewers mention performance and feature limitations
- Oversized for companies under 200 employees
4. Humanised
SME
- Best for
- Small businesses and accountants that want simple monthly payroll with Xero or QuickBooks sync.
- Price from
- LKR 10,000 a month for up to 15 employees
- Size range
- 5 to 5000 employees
SME-focused HR and payroll SaaS with published pricing and accounting integrations.
For
- Clear published pricing for small teams
- Xero, QuickBooks and Zoho Books integrations
- Digital contracts and expense claims bundled
Against
- Limited independent reviews
- Enterprise tier is quote-only
- Less depth in complex shift and OT rules than mid-market systems
5. Gallery HR
Mid-market
- Best for
- Mid-sized companies that want performance management alongside payroll.
- Price from
- Quote only
- Size range
- 50 to 2000 employees
Sri Lankan HRIS covering payroll, attendance, leave and performance for mid-sized companies.
For
- Meaningful Sri Lankan customer base (claims 200+ businesses)
- Performance module included
Against
- No published pricing
- Few independent reviews
- Integration list is thin
6. Better HR
SME
- Best for
- Teams under 100 that want a mobile-first HR app at a predictable per-head price.
- Price from
- LKR 399 per employee a month
- Size range
- 5 to 500 employees
Per-employee priced HR app with Sri Lankan payroll, aimed at small and growing teams.
For
- Simple per-employee pricing
- Mobile-first attendance with location controls
- Fast to set up
Against
- App store reviews mention location-restriction and support issues
- Statutory report coverage not fully published
- Per-head pricing gets expensive past 150 employees
7. LiveUHris
SME
- Best for
- Small and mid-sized firms that lead with biometric attendance.
- Price from
- Quote only
- Size range
- 10 to 1000 employees
SME HRIS with payroll, biometric attendance, rosters and employee self-service.
For
- Roster and biometric focus
- Employee self-service included
Against
- Small customer base (reports 850+ employees managed)
- No published pricing
- No independent reviews
8. TeamCey
SME
- Best for
- Budget-conscious small businesses willing to pilot a newer product.
- Price from
- LKR 200 per employee a month
- Size range
- 5 to 300 employees
Low-cost newcomer with EPF, ETF, APIT, bank files and biometric attendance.
For
- Lowest published per-employee price in the market
- Bank-ready salary files
Against
- Short track record
- No independent reviews yet
- Feature depth not documented
9. OrangeHRM
Global HR platform
- Best for
- Companies that only need HR records, leave and performance, and run payroll elsewhere.
- Price from
- Quote only
- Size range
- 10 to 20,000+ employees
Global open-source HR platform. Strong HR records, but Sri Lankan payroll needs a separate system.
For
- Free open-source edition
- Widely known globally
- Good recruitment and performance modules
Against
- No native EPF, ETF or APIT payroll
- Requires a second system for Sri Lankan statutory payroll
- Sri Lankan support is via partners
Capability matrix
| Capability | OODOX | MiHCM | PeoplesHR | Humanised | Gallery HR | Better HR | LiveUHris | TeamCey | OrangeHRM |
|---|---|---|---|---|---|---|---|---|---|
| EPF, ETF and APIT | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | No |
| T10, C-Form and statutory reports | Yes | Yes | Yes | Yes | Yes | Not published | Not published | Not published | No |
| Bank salary upload files | Yes | Yes | Yes | Yes | Not published | Not published | Not published | Yes | No |
| Biometric device integration | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Not published |
| Shift and roster management | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Not published | Not published |
| Overtime and no-pay rules | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Not published | Not published |
| Leave management | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes |
| Employee mobile app | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Not published | Yes |
| Multi-entity payroll | Yes | Yes | Yes | Not published | Not published | Not published | Not published | Not published | No |
| Accounting integration | Yes | Yes | Yes | Yes | Not published | Not published | Not published | Not published | Not published |
| Performance management | Yes | Yes | Yes | Not published | Yes | Not published | Not published | Not published | Yes |
| Recruitment | Yes | Yes | Yes | Not published | Not published | Not published | Not published | Not published | Yes |
| Sinhala payslips | Not published | Not published | Not published | Yes | Not published | Not published | Not published | Not published | No |
| Claude / ChatGPT / custom AI agent integration | Yes | Not published | Not published | Not published | Not published | Not published | Not published | Not published | Not published |
| WhatsApp emergency SOS and first-responder alerting | Yes | Not published | Not published | Not published | Not published | Not published | Not published | Not published | Not published |
How we ranked them
- Statutory payroll: native EPF, ETF, APIT, T10 and C-Form output, demonstrated rather than claimed.
- Attendance to payroll: biometric devices, shifts, rosters, overtime and no-pay computed from attendance.
- Published pricing: vendors that publish a price list rank above quote-only vendors at the same capability.
- Independent evidence: G2 and Capterra reviews, app store ratings and named customers with headcounts.
- Fit by size: whether the product is proven at the headcount it is being recommended for.
- Support and implementation: local team, parallel run offered, migration help.
Frequently asked questions
- Which HR software is best for a small business in Sri Lanka?
- For under 50 employees, OODOX (LKR 10,000 to 25,000 a month in flat tiers) and Humanised (LKR 10,000 to 25,000) both give predictable pricing with EPF, ETF and APIT included. Better HR at LKR 399 per employee is competitive up to about 60 employees.
- Which HR software is best for 150 employees in Sri Lanka?
- OODOX, MiHCM and PeoplesHR. OODOX if attendance, shifts and overtime drive payroll; MiHCM if you want a broad HCM suite on Microsoft; PeoplesHR if you want the largest local reference base. Run the same month of payroll through your top two.
- Which HR software is best for 1,000 employees in Sri Lanka?
- PeoplesHR and MiHCM have the most documented deployments at this scale. OODOX supports multi-entity payroll up to 10,000 employees and belongs in the demo round, particularly for factories and hotels.
- Is OrangeHRM suitable for Sri Lankan payroll?
- Not on its own. OrangeHRM has no native EPF, ETF or APIT. It works as an HR records and performance system alongside a separate Sri Lankan payroll.
- Do vendors pay to appear in this ranking?
- No. No vendor pays for placement, and no vendor reviews the ranking before publication. Every vendor is scored on the same six criteria with published sources and check dates, and the cons of each are listed in full.